PAS COMMERCIAL ADMIN

Brief Description of Role (i.e. purpose of role)

To assist in the development and growth of Ben Line Port Agency division within Indonesia. To assist the Commercial team in support of sales activities and coordination, collation and dissemination of statistics and maintenance of marketing material and regular reporting to Principals. Additionally, assisting Operations team in collating updated port information, creating vessel documentation and creating of regular reports for Management review. This position will also require basic level analysis of statistics.

This role is based in Jakarta, but will be responsible for all related activity in Indonesia.

Key Activities & Responsibilities  

Key Activity 1

Responsible for the Commercial Admin Support including meeting coordination and data sourcing and reporting

• Working with existing Commercial executives to ensure meeting schedules are kept up to date and reports are maintained on online portals.
• Working with branch offices and other data sources to collect data for all required port activity and commodity statistics.
• Reviewing the data for accuracy, clarifying with the data sources to ensure best possible quality and accurate data is being used.
• Compiling the data into required report formats using excel, powerpoint and word.
• Basic analysis of the data reports to track market trends and highlight these trends in the reports, to management and commercial staff.
• Collect all required information to maintain and update specific port and product “guides” to be reviewed on quarterly basis.
• Work closely with commercial teams in Indonesia and across Asia to maximise the benefit of the statistics and reports / guides
• Work closely with Marketing Services dept to update Indonesia related market information to be used on our website.
• Use the inhouse IT systems to extract data and convert into useful reports for internal and external use

Typical experience / Qualifications required for the role:

• Entry Level position
• Must be proficient in excel, powerpoint, word.
• Must have good english language skills, written and verbal.
• Strong relationship building and interpersonal skills between internal depts and staff.
• Ability and track record of preparing reports.
• Willing and able to “get involved” in the daily operations to show willingness to interact with all departments in order to achieve results.

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